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Job Post Details

Budget Assistant - job post

International Organization for Migration
88 avis
Genève, GE
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Lieu

Genève, GE

Description du poste

Open to Internal and External Candidates

Position Title : Budget Assistant
Duty Station : Geneva, Switzerland

Classification : General Service Staff, Grade G6
Type of Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible

Closing Date : 06 March 2024

Established in 1951, IOM is the leading inter-governmental organization in the field of migration
and works closely with governmental, intergovernmental and non-governmental partners. IOM
is dedicated to promoting humane and orderly migration for the benefit of all. It does so by
providing services and advice to governments and migrants.

IOM is committed to a diverse and inclusive work environment. Internal and external candidates
are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are
considered as first-tier candidates.

Context:

The Budget Division is responsible for preparing the Organization’s annual Programme and
Budget and related documents, provides advice on budgetary matters and establishes
guidelines and procedures for preparing Country Offices and project budgets. The Budget
Division provides guidance for ensuring that all institutional requirements are incorporated in
budgets and prepares the assessment scale used to calculate Member States contributions to
the Administrative Part of the Budget. In addition, the Budget Division ensures that all costs are
appropriately budgeted to meet the objectives of the Organization’s activities within the limits of
available resources.

Under the direct supervision of the Budget Analyst and working closely with the other members
of the Budget Division, the Budget Assistant will assist in the preparation of the yearly
Programme and Budget and other budget-related documents in particular in relation to the
financial administration of the core budget.

Core Functions / Responsibilities:

1. Assist the BUD Division team members in the preparation of budget related documents,
including but not limited to the Annual Programme and Budget and its revision and summary
update, by drafting the relevant tables, graphs, data and descriptive elements assigned.

2. Support the preparation on a regular basis internal monitoring reports and subsequently liaise
with DHR to ensure that the core funded staffing structure is accurately reflected in the ERP.

3. Assist in closely monitoring the budget versus actual financial data in relation to the core
budget allotments to HQ units and in the field and provide technical advice and input to facilitate
the appropriate and coherent utilization of budget allocations.

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4. Provide technical budgetary support to facilitate compliance of core funded administrative
activities with IOM rules, regulations, policies and strategies, and implementation of any relevant
internal standard operating procedures (SOPs).

5. Bring any relevant administrative, financial, and budgetary issues to the attention of the
supervisor.

6. In coordination with the supervisor, create and maintain in the ERP the structure of the core
funded projects for HQ.

7. Assist the supervisor and other BUD Division Team members in the preparation of the annual
core budget allotments to individual units and/or missions, including periodic updates, whenever
applicable.

8. Assist the BUD Team members in preparing documents, dashboards, presentations, charts,
tables, and statistics, including through merging relevant information from large datasets, for
analyses and preparation of budget related reports.

9. Prepare and review the monthly projectization of core funded positions at HQ including
forecasts of resources allocation to facilitate decision-making regarding utilization of eventual
savings.

10. Assist with the coordination process of contract extensions, vacancy notices, and travel
authorizations.

11. Review the request of funding for the UN engagement related costs and upon coordination
with the supervisor liaise with the requesting offices. Ensure regular monitoring of related budget
execution.

12. Perform such other duties as may be assigned.

Required Qualifications and Experience:

Education

  • Bachelor’s degree in Business Administration or related fields from an accredited institution
with four years of relevant professional experience; or,
  • High school diploma with six years of relevant professional experience.

Experience

  • At least five years of experience in accounting and finance;
  • Experience in working in a multilateral system, preferably UN context, with deep familiarity of
the UN system, its secretariat, agencies, funds, programmes and organizations; working also
closely with international agencies, NGOs and other stakeholders, and governments;
  • Experience in enterprise resource planning systems, Microsoft Office (Word, Excel, Outlook,
etc.), and in integrated financial management information system (ERP) relevant to accounting
and finance such as Oracle or similar; and,
  • Experience of working in the field mission(s) is highly desirable.

Skills

  • Knowledge of IOM financial management procedures and policies.
  • Knowledge of IOM budget planning software.
  • Excellent written and oral communication skills.
  • Attention to detail, ability to organize paperwork in a methodical way.
  • Discreet, details and clients-oriented, patient and willingness to learn new things.

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  • High sense of responsibility and motivation.
  • Proven track record to work independently and good planning and organizational skills.
  • Proven capacity to establish and maintain effective partnerships and working relations
internally and externally.
  • Excellent communication skills, especially in a multilingual setting; advanced writing skills
particularly important.
  • Knowledge of IOM/UN regulations, policies and procedures.
  • Proven ability to work effectively and harmoniously within a team of colleagues from varied
cultures and professional backgrounds.
  • Excellent analytical skills, ability to solve complex finance related problems and provide advice
to mission finance staff and project managers on accounting matters.
  • Tact and discretion in managing relationships.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be
fluent in one of the three languages.

For this position, fluency in English is required (oral and written). Working knowledge of another
official UN language (Arabic, Chinese, French, Russian, and Spanish) is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process,
which may include written and/or oral assessments.

Notes

1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
(https://whed.net/home.php).

Required Competencies:

Values - all IOM staff members must abide by and demonstrate these five values:

  • Inclusion and respect for diversity: Respects and promotes individual and cultural
differences. Encourages diversity and inclusion.
  • Integrity and transparency: Maintains high ethical standards and acts in a manner
consistent with organizational principles/rules and standards of conduct.
  • Professionalism: Demonstrates ability to work in a composed, competent and committed
manner and exercises careful judgment in meeting day-to-day challenges.
  • Courage: Demonstrates willingness to take a stand on issues of importance.
  • Empathy: Shows compassion for others, makes people feel safe, respected and fairly
treated.

Core Competencies – behavioural indicators level 1

  • Teamwork: Develops and promotes effective collaboration within and across units to achieve
shared goals and optimize results.
  • Delivering results: Produces and delivers quality results in a service-oriented and timely
manner. Is action oriented and committed to achieving agreed outcomes.
  • Managing and sharing knowledge: Continuously seeks to learn, share knowledge and
innovate.
  • Accountability: Takes ownership for achieving the Organization’s priorities and assumes
responsibility for own actions and delegated work.
  • Communication: Encourages and contributes to clear and open communication. Explains
complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators level 1
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  • Leadership: Provides a clear sense of direction, leads by example and demonstrates the
ability to carry out the Organization’s vision. Assists others to realize and develop their
leadership and professional potential.
  • Empowering others: Creates an enabling environment where staff can contribute their best
and develop their potential.
  • Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
  • Strategic thinking and vision: Works strategically to realize the Organization’s goals and
communicates a clear strategic direction.
  • Humility: Leads with humility and shows openness to acknowledging own shortcomings.

IOM’s competency framework can be found at this link.

https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p
df

Competencies will be assessed during a competency-based interview.

Other:

Internal candidates of the Organization will be considered as first-tier candidates.

Any offer made to the candidate in relation to this vacancy notice is subject to funding
confirmation.

This selection process may be used to staff similar positions in various departments.
Recommended candidates endorsed by the Appointments and Postings Board will remain
eligible to be appointed in a similar position for a period of 24 months.

Only candidates possessing the right of residence and right to work in Switzerland can be
considered for this vacancy. Candidates for this vacancy will be considered to be locally
recruited and will be eligible for allowances and benefits available to locally-recruited staff
members.

Appointment will be subject to certification that the candidate is medically fit for appointment,
accreditation, any residency or visa requirements, and background verification and security
clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be
required for individuals hired on or after 15 November 2021. This will be verified as part of the
medical clearance process.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No
late applications will be accepted.

How to apply:

Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment
system, by 06 March 2024 at the latest, referring to this advertisement.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment
system. The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information please refer to: www.iom.int/recruitment

Posting period:
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From 22.02.2024 to 06.03.2024

No Fees:

IOM does not charge a fee at any stage of its recruitment process (application, interview,
processing, training or other fee). IOM does not request any information related to bank
accounts.

Requisition: VN 2024 04 (GS) Budget Assistant (G6) Geneva, Switzerland (58676289) Released
Posting: Posting NC58676290 (58676290) Released

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