Emplois Grant Management (Genève, GE)

Duty Station

Publication Date

Application Deadline

The incumbent will perform the following principal duties:

a) Executive and Administrative Support: Provide administrative and operational support to the Director General, Sector Lead, or designated senior managers, ensuring the efficient coordination of office activities, priorities, and workflows.

b) Calendar and Meeting Management: Manage schedules, appointments, and meeting arrangements, coordinate logistics and documentation, and monitor follow-up actions arising from meetings and decisions.

c) Correspondence and Document Management: Prepare, process, and manage correspondence, reports, presentations, and other official documents, ensuring accuracy, quality, confidentiality, and timely distribution.

d) Stakeholder Coordination and Client Services: Serve as a point of contact for internal and external stakeholders, facilitating communication, information exchange, and the delivery of responsive administrative support.

e) Travel, Events and Mission Support: Liaising with the Travel Unit, facilitate travel, missions, visits, and events by arranging the required logistical and administrative support in accordance with applicable procedures.

f) Administrative, Financial and Resource Support: Support administrative, budgetary, procurement, travel, and workforce-related activities, including the preparation, processing, and monitoring of transactions and related documentation.

g) Process Improvement and Knowledge Sharing: Contribute to the continuous improvement of administrative processes and office practices, and support knowledge sharing to enhance operational efficiency and service delivery.

h) Perform other related duties as required.

Strong organizational and planning skills.

Excellent drafting and communication skills.

Ability to manage multiple priorities simultaneously.

Strong client-service orientation.

Good knowledge of digital workplace, collaboration, and AI-enabled productivity tools.

Ability to handle confidential information with discretion.

Mobility: WIPO staff members are international civil servants subject to the authority of the Director General and may be assigned to any activities of the Organization. Accordingly, the selected candidate may be required to move from time to time to new functions.

Annual salary (Net of tax): 79,603 CHF

Please refer to WIPO’s Staff Regulation and Rules for detailed information concerning salaries, benefits and allowances.

Additional Information

• Initial fixed-term appointment of two years, renewable subject to satisfactory performance and other applicable conditions. The selected candidate's appointment will be subject to an overall term of five years in this position, with normally no possibility of renewal beyond that term. S/he may, however, apply and be considered for other positions at WIPO.

This is not applicable to WIPO staff members on fixed-term, continuing or permanent appointments, who were recruited following a competition under Staff Regulation 4.10 (“Appointment Boards”).

Dependency allowances

7,939 CHF per year for dependent spouse; 6,398 CHF per year for each dependent child.

Language allowance

Arabic, Chinese, English, French, German, Japanese, Korean, Portuguese, Russian and Spanish: 4,788 CHF per year for two of these languages, and 3,192 CHF per year for one of them. The allowance is not payable for the mother tongue or the main working language of the staff member. The grant of this allowance is subject to examination.

General Service posts are generally subject to local recruitment. However, a limited international recruitment package may be applicable.

This vacancy announcement may be used to fill other posts at the same grade with similar functions in accordance with Staff Rule 4.9.5.

The Organization reserves the right to make an appointment at a grade lower than that advertised.

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By completing an application, candidates understand that any willful misrepresentation made on this web site, or on any other documents submitted to WIPO during the application, may result in disqualification from the recruitment process, or termination of employment with WIPO at a later date, if that employment resulted from such willful misrepresentations.

In the event that your candidature is shortlisted, you will be required to provide, in advance, a scanned copy of your identification and the degree(s)/diploma(s)/certificate(s) required for this position. WIPO recognizes higher educational qualifications obtained from institutions accredited/recognized in the World Higher Education Database (WHED), a list maintained by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed here: http://www.whed.net/. Some higher educational qualifications may not be listed in WHED, and will be reviewed on a case-by-case basis.

Additional testing/interviewing may be used as a form of screening. The initial appointment is subject to satisfactory professional references.

Additional background checks may be required.